CMMS Software Features
A comprehensive guide to essential features that make CMMS the cornerstone of modern maintenance management and asset optimization
Request DemoWhat Is CMMS Software?
CMMS (Computerized Maintenance Management System) is a digital platform used to manage maintenance activities, assets, work orders, inventory, and performance data in one centralized system.
Core Benefits of CMMS
Essential CMMS Features
Work Order Management
Create, assign, track, and complete maintenance work orders from a centralized platform. Streamline workflows with automated notifications and mobile access.
Key Capabilities:
- Create work orders from anywhere (desktop, mobile, tablet)
- Automatic work order generation from PMs or triggered events
- Priority-based work order queuing and assignment
- Real-time status tracking and updates
- Attach photos, documents, and notes to work orders
- Time and labor tracking for each task
- Parts and materials used tracking
- Approval workflows for work requests
Preventive Maintenance (PM)
Schedule and automate preventive maintenance tasks based on time, usage, or condition. Reduce unexpected breakdowns and extend asset lifespan.
Key Capabilities:
- Flexible PM scheduling (time-based, meter-based, condition-based)
- Automated PM work order generation
- PM calendar and task checklists
- Recurring maintenance templates
- PM compliance tracking and reporting
- Automatic notifications before PM due dates
- PM history and completion tracking
- Resource and parts planning for scheduled PMs
Asset Management
Track all assets throughout their entire lifecycle with detailed records, maintenance history, and performance metrics. Make informed decisions about repairs vs. replacements.
Key Capabilities:
- Complete asset registry with detailed specifications
- Asset hierarchy and location tracking
- QR code and barcode scanning for quick access
- Maintenance history for each asset
- Warranty and contract management
- Asset depreciation tracking
- Downtime tracking and analysis
- Asset criticality and risk assessment
Inventory Management
Track spare parts, supplies, and materials inventory. Automate reordering processes and reduce stockouts while minimizing excess inventory costs.
Key Capabilities:
- Real-time inventory tracking across multiple locations
- Automatic reorder point notifications
- Purchase order creation and tracking
- Parts usage tracking and costing
- Vendor and supplier management
- Stock adjustments and cycle counting
- Parts assignment to specific assets or work orders
- Inventory valuation and reporting
Reporting & Analytics
Generate comprehensive reports and gain actionable insights from maintenance data. Make data-driven decisions to improve efficiency and reduce costs.
Key Capabilities:
- Pre-built and customizable reports
- Real-time dashboards and KPI tracking
- Maintenance cost analysis and trending
- Asset performance metrics (MTBF, MTTR)
- Work order completion rates and backlog
- Labor productivity and utilization reports
- PM compliance and effectiveness tracking
- Export reports to PDF, Excel, or other formats
Mobile Access
Access CMMS on the go with mobile apps. Technicians can view, update, and complete work orders from anywhere, even offline.
Key Capabilities:
- iOS and Android mobile apps
- View and update work orders on the go
- Capture photos and attach to work orders
- Scan QR codes to access asset information
- Offline mode for areas without connectivity
- GPS location tracking for technicians
- Push notifications for new assignments
- Digital signature capture for work completion
Advanced CMMS Features
User Management
- Role-based access control
- Multi-location support
- Technician skill tracking
- User activity logs
Notifications & Alerts
- Email and SMS notifications
- Customizable alert rules
- PM due reminders
- Work order status updates
Integrations
- ERP system integration
- IoT sensor connectivity
- Accounting software sync
- API for custom integrations
Document Management
- Store manuals and procedures
- Attach files to assets/work orders
- Version control
- Document categorization
Calendar & Scheduling
- Visual calendar interface
- Resource scheduling
- Drag-and-drop planning
- Conflict detection
Security & Compliance
- Data encryption
- Regular backups
- Audit trails
- Compliance reporting
Key Benefits of CMMS Software
Reduced Downtime
Minimize unexpected equipment failures with preventive maintenance and quick response to issues.
Lower Costs
Reduce maintenance costs by up to 30% through better planning, inventory control, and asset management.
Increased Efficiency
Streamline workflows and eliminate paperwork. Technicians spend more time on actual maintenance work.
Extended Asset Life
Proper maintenance and tracking extend equipment lifespan and improve reliability.
Ready to Transform Your Maintenance?
Discover how E-Asset Care CMMS can streamline your operations and reduce costs.
Schedule a Demo